The Floyd A. and Kathleen C. Cailloux Foundation requires grant recipients to measure their success in attaining grant objectives in a manner most appropriate to the project. The purpose of asking for an evaluation plan in the letter of inquiry is to encourage potential grantees to incorporate evaluation into their program plans as early as possible. 

Not all grants require the same type or intensity of monitoring and evaluation. For a capital contribution, the proper measure might be a complete list of expenditures that document how the funds were expended in addition to projections regarding the long-term effects on the grantee’s ability to perform. The evaluation for a program grant might be quantitative and qualitative reviewing both negative and positive outcomes. For a grant of operating funds, the principal concern for the evaluation might be the state of the organization’s overall administrative performance and the ability to be self-sustaining in the future. For a seed grant, the concern might be not only to preserve fiscal integrity but also to identify factors of success that might make the project replicable.

The evaluation process, which has been outlined by the grantee, should be considered as part of the proposal in programmatic and in financial terms and it should be appropriate to the project or activity that has been funded. Moreover, the evaluation should provide information that is accurate and ultimately useful to the organization. The evaluation should be completed and made available to the Foundation within 30 days after the project ends or within 12 months after the funds have been received for program support. Online evaluations are not accepted at this time.

The Foundation will respond to evaluation reports as quickly as possible, usually within four weeks with either a request for additional information or a notice that the grant is closed. Failure to supply an evaluation will seriously affect any future grants from the Foundation.